Administrative Assistant in Equipment and Logistics Division / Engineering and Acquisition Unit / En

For our Client, we are looking for:

• Providing support in preparing/reviewing technical documentation related to Acquisition of technical equipment and services in the context of meeting expected LOGISTICS unit or end user needs, system configuration constraints, alignment with Frontex policies, data protection and security obligations.
• Contributing to coordinate the technical activities in EQUIPMENT, interfacing the external suppliers/service providers when delivering the technical equipment/services;
• Under the supervision of EQUIPMENT Project/Contract Manager, to monitor and control technical related tasks as derived by the portfolio initiatives and/or procurement activities;
• Supporting LOGISTICS unit while maintaining the list and configuration (inclusive of lifecycle management) of subsystems, equipment, devices, etc. installed in the technical assets owned by Frontex (to carry out data entry and support an administration and monitoring of electronic databases, to assist in the preparation of statistical data, etc.);
• Supporting EQUIPMENT unit in the preparation of documentation planned during the systems development lifecycle and establishing technical procedures while contributing to products acceptance tests (recording the procedures followed, such as release checklists and meeting notes, ensuring consistency with test reports and compliance logs, etc.)

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
  

• High level of responsibility and ability to work independently;
• High level of service orientation;
• Ability to work under pressure and experience in organizing work and prioritizing accordingly;
• Ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• Strong sense of accuracy and attention to detail;
• High level of discretion and ability to handle confidential matters;
• Proven organizational skills;
• Ability to adapt to a dynamic working environment;
• Ability to learn new skills and software;
• Ability to work in a team.

• Contract of employment through the Employment Agency;
• Daily remuneration: 82,95€ net;
• Medical care, sport card;
• Opportunity for development and promotion;
• Hybrid working option;
• Convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until September 11, 2026

We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button

Administrative Assistant in Equipment and Logistics Division / Engineering and Acquisition Unit / Engineering Sector

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