Administrative Assistant in EIBM Intelligence Division / Analysis Unit/Regional Analysis Sector/Sout

For our Client, we are looking for:

• to provide administrative support in general administrative procedures for the team leader and team staff;
• to support the document flows and archiving;
• to support in drafting notes, letters, reports and follow ups on documents;
• to carry out data entry and support an administration and monitoring of electronic databases;
• to support in preparation and evaluation of internal trainings;
• to assist in the organisations of online and physical meetings and drafting minutes as necessary;
• to assist the analysts with regular and ad hoc OSINT data collection;
• to assist the analysts in the preparation of statistical data (tables, graphs and charts);
• to support in drafting reports in various areas related to Frontex activities;
• to monitor functional mailboxes and communicate with internal and external parties;

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
  

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 82,95€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until August 14, 2026

We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button

Administrative Assistant in EIBM Intelligence Division / Analysis Unit/Regional Analysis Sector/South-East Team

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