Compliance & Payments Officer

Compliance & Payments Officer

Your responsibilities

• Preparing and/or creating contract, termination, extension or amendment documentation based on templates and using the information.
• Accurately processing timesheets from multiple client portals and contractor expense claims, and saving the payment documents onto the timesheet system for future investigations/audits etc.
• Reconciling contractor invoices in a timely manner to process them for payment.
• Providing relevant pay information to contractors, sales consultants, and managers.
• Recording and inputting details of all documentation received back from contractors.
• Retaining basic knowledge of any compliance/payment legislation.
• Chasing required documents in line with the Clients’ and/or Square One’s requirements.
• Communicating both internally and externally in connection with information and outstanding documentation required for contracts, compliance and payments.
• Responding to contractor and consultant queries on the phone. Providing references for past contractors.
• Assisting Team Leader in sending and checking payment runs.
• Assisting and covering Team Leader and supporting the CFO on ad-hoc tasks as and when required.

Our requirements

• First experience working in the Compliance & Payments team. Background in timesheet processing is required, with experience in drafting contractual agreements viewed favourably. Previous experience in the recruitment industry is a strong advantage.
• Excellent command of the English language, both written and verbal, with confidence in working with legal and contractual terminology - mandatory.
• Ability to absorb, retain, and apply new information quickly.
• Strong attention to detail and high level of accuracy.
• Well-developed organisational skills and the ability to manage multiple tasks efficiently.
• Proactive approach with the ability to use initiative and offer well-reasoned solutions without constant supervision.
• Customer service orientation with a professional, friendly, and helpful attitude.
• Team player mindset, committed to achieving departmental and company objectives.

What we offer

• Employment contract
• Hybrid work model after the probation period (max of 2 days from home, office located at Plac Unii Lubelskiej)
• Opportunity to gain new skills
• Annual salary reviews
• Team-building trips (twice a year) and motivational programs (e.g., quarterly outings as part of the Lunch Club or annual trips as a reward for the best results - SQ1 City Break)
• A comprehensive benefits package: private healthcare - Medicover, choice of - sports supplement or sports package (Multisport), life and travel insurance, training budget, online English lessons, employee assistance program, day off on your birthday, day off for volunteering, work anniversary celebrations, lunch card
• And... a great team atmosphere - you can follow our activities on our LinkedIn profile

Kick-start your career with us – be part of something new from day one!

Are you looking for an opportunity to grow, learn, and make a real impact from the very beginning? We’re launching a new team Compliance & Payments – and this is your chance to be part of it from day one.

This is an ideal role for someone who wants to build a strong foundation in finance and compliance while working in an international and supportive environment. You’ll have the chance to develop new skills, work with experienced professionals, and grow within the company as the department evolves.

We’re not just offering a job – we’re offering a launchpad for your career. If you're detail-oriented, eager to learn, and ready to take on new challenges, we’d love to hear from you.

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