Administrative Assistant in in Operational Planning Division

For our Client, we are looking for:

The description of duties is a presented below:

• Provide administrative support in general
• to monitor functional mailboxes and communicate with internal and external parties
• Co-ordinate and monitor the workflow of documents
• keeping the register of the tasks assigned to the Division and the related deadline list,
• Support in drafting notes, letters, reports and follow ups on documents
• Carry out data entry and support administration and monitoring of electronic databases
• Assist in organisation of meetings with internal and external participants
• to draft notes, letters, reports and follow up on them
• to prepare and follow-up on financial commitments and documents
• contributing to drafting/distributing/storing various communication processed in the Division,
• assist in handling correspondence, arranging missions, flights' bookings and agenda management
• ARES document management system handling support
• Standby duty coordination

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 76,36€ net;
• medical care, sport card;
• opportunity for development and promotion;
• hybrid working option;
• convenient location of the office - the centre of Warsaw;

Please be advised that only resumes in English will be considered.

Applications are being accepted until April 1, 2026

We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button

Administrative Assistant in in Operational Planning Division

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