Facilities & Workplaces Services Leader

Facilities & Workplaces Services Leader

Your responsibilities

Job summary

As a Facilities & Workplaces Services Leader, you will oversee the day-to-day operations of our Poznan office in a dynamic environment. You will join the Enterprise Real Estate & Facilities team, which consists of people based in different locations within the EMEA region. Your role includes managing one direct report.

Key responsibilities:

•Supporting company’s health and safety initiatives and working with the H&S manager

•Contractors and vendors management: Oversee vendor management, review quotes, submit Purchase Orders, and review final invoices for processing promptly. Review contracts annually for cost and quality effectiveness.

•Fleet management: planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement, and disposal of approximately 25 fleet vehicles in Poland.

•Environmental reporting

•Budget management: support and manage the office budget and ensure that fiscal controls are followed, monthly financial reports are a true reflection of expenses incurred, invoices are approved and appropriately funded, and budgets are developed consistent with Company format, schedule, and content requirements. Forecasting the future spend and cost to be incurred based on the office needs

•Office space management and occasional office events organization

Our requirements

Minimum qualifications:

•Basic knowledge of Health & Safety responsibilities for managing the office and willingness to obtain H&S certification.

•Fluent English and Polish (verbal and written)

•Project Management and event planning experience

•Previous experience in Facilities, Office Management, or Hospitality capacity

•Good command of MS Office, particularly Excel

•University Degree

Preferred qualifications:

•Driving license

•Financial skills and attention to details

•Ability to multitask and prioritize

•Vendor management and negotiations

•Team-oriented and collaborative

What we offer

• Full-time employment contract – permanent contract directly follows successful probation time
• Private healthcare
• Pension plan (PPE) with company contribution of 3,5%
• Life insurance
• Onsite; Flexible working hours – Monday to Friday, 8h starting between 7:00 and 9:00AM
• LinkedIn Learning with 17,000 courses to choose from
• Friendly atmosphere & multicultural environment
• Discount for some of our products of brands Parker, Waterman, DYMO, Sharpie and others
• Christmas vouchers
• Modern, air-conditioned office in the city center (next to Stary Browar) with well-equipped kitchen
• Partly financed Multisport Card or cinema tickets
• Corporate Citizenship Philosophies – environmentally sustainable and socially sensitive business practices.
• Aplikuj – paid time-off for charity activities dedicated for local communities right where you live/work.
• Global Service Anniversary Program – recognition of milestone service anniversaries and birthdays.
• Employee Referral Program
• Garaged parking for bicycles in the same building
• Expectant Parents Gift

If so, please click on “Apply Online” on this site and upload your CV in English.

Aplikuj