Office Manager

Responsibilities:

- supporting the Board of Directors and management in administrative and marketing matters, as well as preparing necessary documents or analyses;

- administering the invoicing process;

- preparation and reconciliation of expense reports;

- supporting the circulation of accounting documents within the company;

- entering documents into the operational and financial system;

- preparing summaries for the finance department and supporting other day-to-day tasks;

- reconciliation and tracking of travel expenses;

- organising travel arrangements, including booking flights and accommodation, etc;

- organising and scheduling meetings;

- support for office facilities services;

- drafting supply contracts;

- ensuring the correct circulation of documents within the company and overseeing the flow of internal and external correspondence;

- supporting the effective flow of communication within and outside the organization;

- supporting the recruitment and hiring process, including immigration services and visa applications;

Requirements:

- experience in a similar position min. 3 years, preferably in an international organization;

- possibility to work in our Warsaw office;

- fluency in English and Polish (a must), knowledge of Dutch will be an advantage;

- knowledge of MS Office package;

- good organisation of work and high personal culture;

- accuracy, regularity and involvement in work;

- excellent interpersonal skills, an open mind and the ability to work in a team.

- flexibility to take on additional responsibilities and tasks as required;

- higher education or during studies.

We offer:

- an organisational culture that promotes cooperation and mutual respect;

- work in a friendly, international environment;

- cooperation based on a B2B contract;

- possibility of working in a hybrid mode.